Administrative Assistant III (Hybrid, Morrisville, NC)
Morrisville, NC Morrisville, NC Full-time Full-time $19.
12 - $32.
91 an hour $19.
12 - $32.
91 an hour 13 hours ago 13 hours ago 13 hours ago The primary purpose of this position is to provide clerical and administrative support to the Office of the CEO, which includes the CEO, Chief of Staff, Executive Assistant II, and Board of Directors.
This position may serve as a liaison, in person, by email and by telephone, between the organization and persons the organization serves, employees, government and elected officials, and community representatives.
Some communication/tasks require substantial discretion and confidentiality.
The successful candidate should possess excellent business writing skills, event planning experience, and should effectively manage multiple projects with competing priorities.
This position will allow the successful candidate to work a schedule which will include both onsite 2 days per week, as well as remote work 3 days of the week as approved by their supervisor.
This position is Full-time, M-F 8:
30am-5:
30pm Responsibilities and Duties Provide Administrative Support for the Office of the CEO Compose correspondence Conduct research, gather data, collect, and compile information, and prepare standard and custom reports Arrange travel Register CEO, Chief of Staff, and Board members for trainings and if needed, coordinate travel Create, maintain, and update filing systems, database systems, etc.
Route items for CEO or Chief of Staff's signature Process all incoming mail for the Office of the CEO Assist with reimbursements (scan and email receipts and supporting documentation; enter mileage and receipts as needed) Provide coverage for Executive Assistant II Assist Executive Assistant II with coordinating activities or programs for all Alliance admins (e.
g.
, quarterly admin newsletter) Function as a liaison between the CEO and internal or external contacts Use knowledge and discretion to anticipate challenges, potential delays or risks; proactively recommend solutions or alternatives Exercise judgement and discretion in maintaining the CEO's or Chief of Staff's (CoS) calendar(s) and scheduling meetings with internal and external stakeholders Provide Meeting Support Schedule and coordinate meetings by ensuring adequate space, equipment, materials, refreshments, accurate composition of agendas/minutes, etc.
Correspond with committee members and meeting attendees; this may require discretion and courtesy when communicating with government officials, community stakeholders, or persons Alliance serves Archive and compile information and documents for meetings (agendas, minutes, presentations, etc.
) per departmental and when applicable, NC Open Meetings Law guidelines Organize documents for Committee meetings Records Management Manage complex records with confidential information and reports activities; records may include highly confidential information (e.
g.
, board member's SSN) Scan, archive and route records according to departmental procedure Recommend Process Improvements Recommend and/or revise work procedures and methods including necessary form design Minimum Requirements Education & Experience High School and four (4) years of progressively responsible secretarial /administrative experience including 2 years of administrative or office management experience involving substantial public contact, information gathering, and writing experience; or completion of a two-year Business Administration program and 2 years of related experience; or completion of a bachelor's degree in Business Administration, Public Administration, or other related fields.
Knowledge, Skills, and Abilities Knowledge of office management techniques Knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint) Excellent time management skills Business writing skills Event planning skills Ability to organize office workflow and coordinate activities Ability to do calculation, summarize, compile, and tabulate numerical material Ability to maintain work standards of program activities Ability to analyze and correct errors Ability to maintain an effective working relationship with other employees and the public Ability to communicate clearly and concisely in oral and written form Salary Range $19.
12- $32.
91/Hourly Exact compensation will be determined based on the candidate's education, experience, external market data and consideration of internal equity.
An excellent fringe benefit package accompanies the salary, which includes:
Medical, Dental, Vision, Life, Long Term Disability Generous retirement savings plan Flexible work schedules including hybrid/remote options Paid time off including vacation, sick leave, holiday, management leave Dress flexibility Education Preferred High School or better in General Studies.
Estimated Salary: $20 to $28 per hour based on qualifications.
12 - $32.
91 an hour $19.
12 - $32.
91 an hour 13 hours ago 13 hours ago 13 hours ago The primary purpose of this position is to provide clerical and administrative support to the Office of the CEO, which includes the CEO, Chief of Staff, Executive Assistant II, and Board of Directors.
This position may serve as a liaison, in person, by email and by telephone, between the organization and persons the organization serves, employees, government and elected officials, and community representatives.
Some communication/tasks require substantial discretion and confidentiality.
The successful candidate should possess excellent business writing skills, event planning experience, and should effectively manage multiple projects with competing priorities.
This position will allow the successful candidate to work a schedule which will include both onsite 2 days per week, as well as remote work 3 days of the week as approved by their supervisor.
This position is Full-time, M-F 8:
30am-5:
30pm Responsibilities and Duties Provide Administrative Support for the Office of the CEO Compose correspondence Conduct research, gather data, collect, and compile information, and prepare standard and custom reports Arrange travel Register CEO, Chief of Staff, and Board members for trainings and if needed, coordinate travel Create, maintain, and update filing systems, database systems, etc.
Route items for CEO or Chief of Staff's signature Process all incoming mail for the Office of the CEO Assist with reimbursements (scan and email receipts and supporting documentation; enter mileage and receipts as needed) Provide coverage for Executive Assistant II Assist Executive Assistant II with coordinating activities or programs for all Alliance admins (e.
g.
, quarterly admin newsletter) Function as a liaison between the CEO and internal or external contacts Use knowledge and discretion to anticipate challenges, potential delays or risks; proactively recommend solutions or alternatives Exercise judgement and discretion in maintaining the CEO's or Chief of Staff's (CoS) calendar(s) and scheduling meetings with internal and external stakeholders Provide Meeting Support Schedule and coordinate meetings by ensuring adequate space, equipment, materials, refreshments, accurate composition of agendas/minutes, etc.
Correspond with committee members and meeting attendees; this may require discretion and courtesy when communicating with government officials, community stakeholders, or persons Alliance serves Archive and compile information and documents for meetings (agendas, minutes, presentations, etc.
) per departmental and when applicable, NC Open Meetings Law guidelines Organize documents for Committee meetings Records Management Manage complex records with confidential information and reports activities; records may include highly confidential information (e.
g.
, board member's SSN) Scan, archive and route records according to departmental procedure Recommend Process Improvements Recommend and/or revise work procedures and methods including necessary form design Minimum Requirements Education & Experience High School and four (4) years of progressively responsible secretarial /administrative experience including 2 years of administrative or office management experience involving substantial public contact, information gathering, and writing experience; or completion of a two-year Business Administration program and 2 years of related experience; or completion of a bachelor's degree in Business Administration, Public Administration, or other related fields.
Knowledge, Skills, and Abilities Knowledge of office management techniques Knowledge of Microsoft programs (Word, Excel, Outlook, PowerPoint) Excellent time management skills Business writing skills Event planning skills Ability to organize office workflow and coordinate activities Ability to do calculation, summarize, compile, and tabulate numerical material Ability to maintain work standards of program activities Ability to analyze and correct errors Ability to maintain an effective working relationship with other employees and the public Ability to communicate clearly and concisely in oral and written form Salary Range $19.
12- $32.
91/Hourly Exact compensation will be determined based on the candidate's education, experience, external market data and consideration of internal equity.
An excellent fringe benefit package accompanies the salary, which includes:
Medical, Dental, Vision, Life, Long Term Disability Generous retirement savings plan Flexible work schedules including hybrid/remote options Paid time off including vacation, sick leave, holiday, management leave Dress flexibility Education Preferred High School or better in General Studies.
Estimated Salary: $20 to $28 per hour based on qualifications.
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